Policy & Directives

Job Corps Policy

• ePRH Chapter 1: Outreach and Admissions, 1.4 Center Responsibilities in the Admissions Process, R2 Applicant File Review Process
• ePRH Chapter 1: Outreach and Admissions, 1.5 Regional Office Role in the Admissions Process, R1 Regional Office Process for Review of Applicant Files
• ePRH Chapter 1: Outreach and Admissions, Appendix 107 Applicant File Review Guidance - Center Process
• ePRH Chapter 1: Outreach and Admissions, Appendix 108 Applicant File Review Guidance - Regional Review Process
• ePRH Chapter 6: Administrative Support, 6.14 Disability Program, R2 Applicant File Review Process
• ePRH Chapter 6: Administrative Support, Appendix 605 Definitions and Documentation Requirements Related to Reasonable Accommodations for Applicants and Students with Disabilities
• ePRH Chapter 6: Administrative Support, Appendix 609 Individualized Assessment of Possible Direct Threat
• ePRH Chapter 6: Administrative Support, Appendix 610 Health-Care Needs Assessment

• Program Instruction 15-08 Revised ‘Consent for Pre-Enrollment Interview’ Form
  Attachment: 15-08a
  Release Date: December 22, 2015
• Program Instruction 14-34 Applicant Interviews by Job Corps Center Health and Wellness Consultants and Staff Across State Lines
  Attachment: 14-34a
  Release Date: June 10, 2015
• Program Instruction 14-06 Applicant File Review Log and Webinar
  Attachment:  14-06a​ 
  Release Date: August 21, 2014 ​

Forms & Documents

• Sample Applicant File Review Process SOP
• Health Care Needs Assessment (HCNA) Guidance for CMHC — January 2020

• Referral to Alternate Center
• Recommendation of Denial: Direct Threat/Health Care Needs
• Recommendation of Denial: New Information

• Applicant File Review FAQs

• Sample Form for Individualized Health Care Needs Assessment
• Sample Form for Individualized Assessment of Possible Direct Threat — Accommodations Identified

• Appendix 107 Applicant File Review Guidance - Center Process
• Appendix 609 Individualized Assessment of Possible Direct Threat — July 1, 2013
  Formats:  Adobe PDF and MS Word
• Appendix 610 Health Care Needs Assessment — July 1, 2013
  Formats: Adobe PDF and MS Word

• CMHC File Review Tip Sheet — January 2019
• Sample Applicant Clinical Interview Questions — December 2019
  

• Additional Clinical Information Memo (Regional Health Staff Only) — November 2013
• Flow Chart: Referral to Alternate Center Form (Regional Health Staff Only)
• Referral for Alternate Center Form (Regional Health Staff Only)
• Regional Health Specialist (RHS) Findings Form (Regional Office File Review Process) — January 2019

Training Slides

• Appendix 610 Form for Individualized Health Care Needs Assessment (HCNA) (MS PowerPoint slides)
  The following vignettes are slides with audio
• Section 1: Factors Triggering Health Care Assessment
• Question 2, Part 1: Applicant's History and Current Functioning
• Question 2, Part 2: Applicant Interview Summary
• Section 3: Identification of Functional Limitations
• Section 4: Health Care Needs/Barriers
• Section 5: Reasonable Accommodation Consideration
• Section 6: The Recommendation
• Section 7: Recommending Alternate Center 

National Health & Wellness Conference — November 2011

• Experience Matters: Learning Lab for File Reviews, Direct Threat Assessments, and Health Care Needs Assessments 
  Handouts: Handout #1: Direct Threat Assessment Form; Handout #2: Health Care Needs Assessment Form; Handout #3: Sample Health Care Needs Assessment Narrative 
  Valerie Cherry, PhD, Lead Mental Health Specialist, Humanitas, Inc.; Helena Mackenzie, PhD, Mental Health Specialist, Humanitas, Inc.

Webinars

• Mastering the Center AFR Process: Increasing Understanding and Improving Efficiency of Applicant File Clinical Review and Reasonable Accommodation Processes
  Date: October 7, 2019
  Purpose:
  This webinar provides a detailed explanation of the steps involved in applicant file review (AFR). It includes both process and clinical review requirements and considerations, from start to finish, along with the use of real center scenarios.
• All You Ever Wanted to Know About Applicant File Review and TEAP
  Date: June 5 & 6, 2018
  Purpose: This webinar will review the criteria to be considered a person with a disability if the applicant has a diagnosis of some type of substance use disorder related to their alcohol and/or drug use. We will discuss how to complete the interactive interview process for both a clinical as well as reasonable accommodation perspective. The focus will be on the successful completion of health care needs and direct threat assessments. This webinar is a unique opportunity to hear jointly from TEAP Specialists and Disability Coordinators.
• Conducting the Health Care Needs Assessment of Applicants with Mental Health Conditions
  Date: June 14th, 2017
  Purpose: This webinar will review sample cases and discuss the process and clinical aspects critical to completing Health Care Needs Assessments for applicants with mental health conditions.
  Handout 1: Sample Form for Individualized Health Care Needs Assessment 
  Handout 2: CMHC File Review Tip Sheet
• All you ever wanted to know about Applicant File Review and TEAP
  Date: ​June 8 & 9, 2016
  Purpose: ​This webinar will review the criteria to be considered a person with a disability if the applicant has a diagnosis of some type of substance use disorder related to their alcohol and/or drug use.  We will discuss how to complete the interactive interview process for both a clinical as well as reasonable accommodation perspective.  The focus will be on the successful completion of health care needs and direct threat assessments.
• Applicant File Review: Conducting the Interview of Applicants with Mental Health Histories
  Date: October 21, 2015
  Purpose: This webinar is designed specifically for CMHCs, but other staff are invited to attend.  It will review the purpose of the applicant interview and outline the critical clinical areas that should be covered when a mental health history has been disclosed. The webinar will also address what types of questions should not be asked and provide a sample of an applicant interview summary.
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• Let's Figure It Out Together: Increasing Understanding and Improving Efficiency with the Applicant File Review Process
  Date: October 7 & 8, 2015
  Purpose: This webinar will provide a detailed explanation of the steps involved applicant file review (AFR), inclusive of both process and clinical review requirements and considerations, from start to finish and with the use of examples. This will be based on current Policy and Requirement Handbook (PRH) policies that guide the applicant file review process at the center level.
• Guidance on the Revised Appendix 609 Direct Threat Assessment and Appendix 610 Health Care Needs Assessment
  Date: September 4, 2013
  Purpose: This webinar provides an overview of the recent changes to PRH Appendices 609 and 610, which were released as part of Job Corps PRH Change Notice 13-02. Guidance is provided on how to conduct the assessments and thoroughly complete the revised forms.  Specific medical, mental health, and substance use examples are offered.
  
  Handout 1: Appendix 107 as of August 2013
  Handout 2: Sample Appendix 609 Direct Threat
  Handout 3: Sample Appendix 610 Health Care Needs Assessment
• Health Care Needs and Direct Threat Assessments Refresher (Appendices 609 ad 610): Frequently Asked Questions and More 
  Date: April 17 and 18, 2012 
  Purpose: This webinar focuses on reviewing the steps involved in both the Health Care Needs and Direct Threat Assessments using real applicant scenarios.